Construction Claims Preparation

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What we provide

Solvix International supports contractors, employers, subcontractors, joint ventures, and counsel in converting complex project events into claim-ready submissions. Our work combines fact finding, contractual entitlement review, programme logic, and commercial substantiation so that the final claim is coherent, professional, and decision-ready.

Review project records, notices, correspondence, instructions, meeting minutes, site diaries, cost reports, and programme updates to establish a reliable factual foundation.

Identify the claim events, frame the issues in the correct contractual context, and map the relief being sought, whether for extension of time, prolongation, disruption, additional cost, or a combination of remedies.

Develop a persuasive chronology and narrative that links cause, contractual mechanism, and resulting impact in a way that can be understood by project teams, executives, and legal advisers alike.

Coordinate the technical, delay, and quantum workstreams needed to support the submission, including critical path considerations, contemporaneous evidence, and the logic behind the valuation approach.

Produce polished claim documentation that is commercially robust for negotiation yet disciplined enough to support adjudication, arbitration, dispute boards, or litigation if the matter later escalates.

Common claim triggers

Late drawings, late approvals, delayed access, or restricted work fronts
Variation instructions, scope growth, design development, or client changes
Interface clashes, incomplete information, out-of-sequence working, or resequencing
Suspension, employer risk events, differing site conditions, or third-party interference
Acceleration requests, mitigation measures, and productivity impacts requiring structured support

What the submission can include

Executive summary of the dispute position and the commercial significance of the claim
Entitlement matrix identifying clauses, notice position, and relief sought
Event chronology supported by contemporaneous project records and correspondence
Preliminary or full delay, disruption, and cost substantiation aligned to the case theory
Appendices, schedules, document registers, and draft rebuttal points for anticipated responses

OUR APPROACH

Our approach

Our methodology is intentionally practical: we do not just assemble documents; we turn them into a disciplined claim position. That means testing causation, closing evidential gaps where possible, aligning the claim with the governing contract, and presenting the outcome in a way that supports commercial resolution.

Our Claims Defence & Evaluation Workflow

A disciplined sequence that tests the claim on entitlement, causation, time, cost, and strategy.

Record
Reviewe

Entitlement
Map

Programme
Test

Quantum
Build-up

Submission
Support

Typical deliverables

Claim strategy memorandum and early issue framing
Detailed entitlement review and clause-based claim structure
Claim narrative, chronology, document schedule, and evidentiary appendices
Supporting analyses for EOT, disruption, and quantum prepared with the appropriate specialists
Draft responses to determinations, rejection letters, or opposing party rebuttals

Why clients engage Solvix

Integrated capability across claims management, delay analysis, quantum analysis, and dispute support
Professional drafting that is commercially clear, technically grounded, and suitable for senior review
Ability to support live projects, contested determinations, negotiated settlements, and formal proceedings
Independent and disciplined analysis that helps decision-makers focus on facts, entitlement, and impact
- Flexible engagement ranging from targeted issue support to full end-to-end claim preparation

service scope

What this service covers

Arbitration and litigation support typically sits at the point where project facts, contract rights, schedule impact, and financial consequences must be translated into a coherent case theory supported by records. Depending on the matter, our support may be narrow and targeted or integrated across several workstreams.

Dispute issue framing

Define the key issues in dispute, the questions that need answering, and the analysis streams required

Record review and evidence mapping

Review project records and map documents, data, notices, and correspondence to the issues in dispute.

Contractual and technical analysis

Assess contract wording, administration history, design or performance issues, and technical facts relevant to the claim or defence.

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Successfully Completed Projects

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Years of Industry Experience

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Total Project Investment Value

typical instructions

Common matters we support

In many construction disputes, the challenge is not simply the absence of data but the absence of structure. Critical information is spread across correspondence, schedules, notices, progress updates, payment records, meeting minutes, instructions, and technical documents. Solvix helps turn that fragmented material into a disciplined narrative and evidence base that legal teams can work with effectively.

Early case assessment:

Support preliminary review of the project history, central dispute themes, probable strengths, and obvious weaknesses in the record.

Claim or defence development:

Assist with structuring the factual narrative, identifying missing evidence, and testing whether the position advanced is consistent with the documents.

Pleadings support inputs:

Help organise issue-based material that can inform particulars, responses, expert instructions, or technical annexures.

Rebuttal and response review:

Analyse the opposing position, identify gaps or inconsistencies, and prepare structured response points or rebuttal inputs.

Expert and counsel interfaces:

Coordinate analysis assumptions, chronology references, and documentary cross-checking between technical teams and legal representatives.

Hearing readiness:

Support the preparation of hearing notes, key-date packs, demonstrative material, and final quality checks on referenced records.

WHERE THIS SERVICE ADDS VALUE

Where this service adds value

Construction claims preparation can be deployed as a proactive project support function or as a focused response when a live issue is becoming contentious.

Live project
support

Ongoing assistance to preserve notices, maintain event chronologies, organise records, and prepare rolling submissions while the project is still moving.

Rejected claim
rebuilds

Independent review of an existing claim to identify evidential gaps, strengthen causation, refine entitlement arguments, and improve the presentation of the submission.

Formal dispute readiness

Structured packages aligned for adjudication, mediation, dispute boards, arbitration, or litigation support where clarity and evidential discipline are critical.